NOVEMBER 2015 VILLAGE COUNCIL MEETING (Unofficial copy)
The Village of Waynesfield Council met in regular session on Monday, November 23, 2015. The meeting was called to order at 7:30 p.m. with the following answering roll call: Mayor Ridenour, Ewing, Hardin, Libby- absent, Motter, Valenti- absent and Zimmerman.
Minutes of the previous meeting were read and approved. Council members received copies of Financial, Receipts and Expenditure Reports. Fiscal Officer reported $1,551,195.99 in all funds and $219,491.24 in the General Fund. A motion was made by Motter, seconded by Zimmerman, to adopt Resolution 15-11 -1 to pay the bills presented.
VOTE: Motter, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Libby, absent; Valenti, absent.
GUESTS: NONE
COMMITTEE REPORTS:
Finance: A motion was made by Motter, seconded by Zimmerman, to adopt Resolution 1 5-11-2, a Resolution to adopt the Temporary Appropriations for 2016.
VOTE: Motter, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Libby, absent; Valenti, absent.
Streets: Councilman Hardin inquired about crack sealing. The Village Administrator explained an order had been placed and the Village is currently waiting on the company to set a time and date to complete the sealing. Councilman Hardin also inquired about filling in the berm by his house with stones. Hardin explained he contacted ODOT and asked about the issue. The Mayor and Village Administrator stated that they will look into it and assess the situation.
Councilman Motter suggested moving the new benches back a few feet off the road. The Village Administrator agrees and will talk to the ODOT inspector about repositioning them.
POLICE REPORT:
(a). Trick-or-Treat went well and no issues were reported.
(b). The Chief reported the construction on N. Westminster Street is moving along and traffic has been able to flow with no complications.
(c). Chief Motter will begin transitioning the Waynesfield PD into 2016.
VILLAGE ADMINISTRATOR REPORT:
(a). The Village Administrator updated Council on the North Westminster Street Project. The contractor has sub-contracted the sidewalks out and we are still looking at a completion date of November. Light poles are to be set and ready by the end of December 2015.
(b). The maintenance crew will begin winterizing equipment and preparing for the winter season.
MAYOR’S REPORT:
(a). A check for $974.00 was presented from the Mayor’s Court account to the Village for the month of October.
OLD BUSINESS:
(a). A short PowerPoint was presented to the Council on the facts and possible issues regarding the passing of the Municipal Income Tax.
A motion was made by Zimmerman, seconded by Motter, to have a second reading on Ordinance 15-10-3, the Municipal Income Tax Ordinance.
VOTE: Zimmerman, yes; Motter, yes; Ewing, yes; Hardin, no; Libby, absent; Valenti, absent.
NEW BUSINESS:
(a) A renewal for a liquor permit was issued to the Council. The Police Chief explained Coyotes has new owners and a new permit must be issued. There were no issues and it was decided a hearing was not necessary.
(b) Councilwoman Ewing asked about the Veteran’s Memorial Ceremony that took place on Saturday, November 21st. The Mayor explained the VFW and the Chained Eagles did a spectacular job of organizing the ceremony. The Waynesfield-Goshen band attended along with many Veterans and residents of the Village. He also announced Phase I of the project is complete and the committee is sr seeking donations to fund the next phases of the project.
SOLICITOR REPORT:The Solicitor, Connor Kinsey, announced that he will no longer be with the Village after the first of the year. He thanked the Village for the opportunity and the Mayor thanked him as well.
A motion was made by Zimmerman, seconded by Motter, to adjourn the meeting.
VOTE: Zimmerman, yes; Motter, yes; Ewing, yes; Hardin, yes; Libby, absent; Valenti, absent.
OCTOBER 2015 VILLAGE COUNCIL MEETING (Unofficial copy)
The Village of Waynesfield Council met in regular session on Monday, October 26, 2015. The meeting was called to order at 7:30 p.m. with the following answering roll call: Mayor Ridenour, Ewing, Hardin, Libby, Motter, Valenti- absent and Zimmerman.
Minutes of the previous meeting were read and approved. Council members received copies of Financial, Receipts and Expenditure Reports. Fiscal Officer reported $1,577,524.90 in all funds and $245,379.98 in the General Fund. A motion was made by Libby, seconded by Zimmerman, to adopt Resolution 15-10-1 to pay the bills presented.
VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, no; Motter, yes; Valenti, absent.
GUESTS:
- Nancy Tobe with Access Engineering: Nancy informed Council that the bids were opened for the lagoon project. She asked Council to pass a Resolution tentatively awarding Shinn Bros, Inc. of Celina the winning bid.
A motion was made by Libby, seconded by Motter, to adopt Resolution 15-10-2, a Resolution Designating Tentative Recommendation and Award of the Waynesfield WWTP Upgrades to the Ohio EPA.
VOTE: Libby, yes; Motter, yes; Ewing, yes; Hardin, yes; Zimmerman, yes; Valenti, absent.
- Bob Miller on behalf of the Zoning Board of Appeals: The Zoning Board of Appeals addressed council on allowing a set-back variance of 6.5 feet to the property of 303 S. Earl Street, owned by Mike Spillis.
A motion was made by Libby, seconded by Hardin, adopting Resolution 15-10-3, Granting a Variance for zoning Set-Backs at 303 S. Earl Street.
VOTE: Libby, yes; Hardin, yes; Ewing, yes; Motter, yes; Zimmerman, yes; Valenti, absent.
COMMITTEE REPORTS:
Finance: A motion was made by Libby, seconded by Motter, to suspend the rules of three readings.
VOTE: Libby, yes; Motter, yes; Ewing, yes; Hardin, yes; Zimmerman, yes; Valenti, absent.
A motion was made by Libby, seconded by Zimmerman, to adopt Ordinance 15-10-1, an Ordinance to amend Appropriation Ordinance 15-1-1, to transfer money and to declare an emergency.
VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Motter, yes; Valenti, absent.
Police Report:
(a). The very first Good Neighbor Award was presented to Randy Collins for the third quarter. Mr. Collins was recognized by the Police Department and community for his generous services to the community.
(b). The police cruiser was out of commission for two days due to the thermostat housing being cracked and coolant leaking. The cruiser was repaired and was under warranty, so there is no cost to the Village.
(c). The Homecoming parade took place during September. The weather was nice and there were no issues.
(d). Trick-or-Treat will take place on Thursday, October 29, 2015 from 6:00-7:30 p.m.
Village Administrator REPORT:
(a). Questions were asked about the North Westminster Street Project being completed. Rowe explained that the construction crew has until November 31st to complete the construction. All light poles must be set by December 31st. The concrete work will be sub-contracted out. He has been in contact with ODOT regarding the pace of the project.
(b). The WWTP Lagoon Project must be completed by October 2016.
(c).The Administrator reported street lights have been repaired. Councilman Hardin asked about the lights being moved onto the walking path. The Administrator explained it was his plan to have matching lights on North and South Westminster Street and move those lights currently on South Westminster Street onto the walking path in the park.
MAYOR’S REPORT:
(a). A check for $1601.00 was presented from the Mayor’s Court account to the Village for the month of August.
(b). The December Council meeting will be moved to Monday, December 14th.
OLD BUSINESS: None
NEW BUSINESS:
- Councilman Hardin proposed the Village joining Ohio Checkbook, a program started by the Treasurer of State’s Office to promote transparency in government.
A motion was made by Libby, seconded by Motter, to adopt Resolution 15-10-4, a Resolution authorizing the Fiscal Officer to participate in the Ohio Treasurer of State’s Ohio Checkbook Program.
VOTE: Libby, yes; Motter, yes; Ewing, yes; Hardin, yes; Zimmerman, yes; Valenti-absent.
- An explanation of the North Town Storm Sewer project was given by the Village Administrator and the Mayor. Funding for the project was thoroughly explained and the project will run through the Auglaize County Engineer’s office.
A motion was made by Libby, seconded by Ewing, to rescind Resolution 12-9-3.
VOTE: Libby, yes; Ewing, yes; Hardin, yes; Motter, yes; Zimmerman, yes; Valenti-absent.
A motion was made by Libby, seconded by Hardin, to adopt Resolution 15-10-5, a Resolution authorizing application to the Ohio Public Works Commission for funding for the North Town Storm Sewer Project in the Village of Waynesfield.
VOTE: Libby, yes; Hardin, yes; Ewing, yes; Motter, yes; Zimmerman, yes; Valenti-absent.
- Rules and regulations for Municipal Income Tax were recently changed by the state of Ohio. The Village will need to make the necessary changes to the existing Ordinances.
A motion was made by Libby, seconded by Motter, to suspend the rules of three readings and to declare an emergency.
VOTE: Libby, yes; Motter,yes; Ewing, yes; Hardin, yes; Zimmerman, yes; Valenti-absent.
A motion was made by Libby, seconded by Zimmerman, to amend Ordinance 07-8-2 of the Codified Ordinances of the Village of Waynesfield Regarding Municipal Income Tax.
VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Motter, yes; Valenti-absent.
A motion was made by Libby, seconded by Motter, to suspend the rules of three readings and to declare an emergency.
VOTE: Libby, yes; Motter, yes; Ewing, yes; Hardin, no; Zimmerman, yes; Valenti-absent.
A motion was made by Libby, seconded by Zimmerman, to have a first reading on Ordinance 15-10-3, an Ordinance adopting the Municipal Income Tax.
VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, no; Motter, yes; Valenti-absent.
- Auglaize County Solid Waste Management currently runs the village’s recycle center. The Village will be converting into a 24 hour recycle center in 2016. Preparations are being made with the groups that handle recycling. Auglaize County Solid Waste Management requests a Resolution be passed by the Village for renewal of their services with the Village.
A motion was made by Libby, seconded by Zimmerman, to adopt Resoluton 15-10-6, a Resolution to adopt the Solid Waste Management Plan for the Auglaize County Solid Waste Management District.
VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Motter, yes; Valenti-absent.
- Several health care options were presented to Council regarding the Health Insurance for the employees. Renewal would be due before January with the expectation of the premiums being higher. Council recommended changing carriers at this time to receive better rates.
A motion was made by Libby, seconded by Zimmerman, to accept Ohio Insured Services as the primary Health, Dental, Vision & Life Insurance provider for the Village of Waynesfield.
VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Motter, yes; Valenti-absent.
- Councilwoman Ewing asked about sketches for the Veteran’s Memorial. The Mayor explained sketches would be available. Currently, donation forms are available in the lobby of the Village building or by contacting a member of the Veteran’s Memorial Committee.
- John Hamilton with the Wapakoneta Daily News shared that the newspaper will be having a favorite holiday memory section. He encouraged everyone to submit their favorite memory to the Wapakoneta Daily News. For more information he suggested calling him or the Wapakoneta Daily News.
- Councilman Hardin inquired about the video camera being present at the meetings. Police Chief Motter responded that it was an effort to keep up with technology, while also allowing residents that cannot attend meetings to have an opportunity to view the meetings. The goal is to have the recordings available on a YouTube channel.
- A motion was made by Libby, seconded by Motter, to enter into Executive Session to discuss personnel matters.
VOTE: Libby, yes; Motter, yes; Ewing, yes; Hardin, yes; Zimmerman, yes; Valenti-absent.
Time out at 9:10 p.m. The meeting was called back in order at 9:20 p.m.
SOLICITOR REPORT: None
A motion was made by Libby, seconded by Zimmerman, to adjourn the meeting.
VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Motter, yes; Valenti, absent.
AUGUST 2015 COUNCIL MEETING MINUTES (Unofficial copy)
The Village of Waynesfield Council met in regular session on Monday, August 24, 2015. The meeting was called to order at 7:30 p.m. with the following answering roll call: Mayor Ridenour, Ewing, Hardin, Libby- absent, Motter, Valenti and Zimmerman.
Minutes of the previous meeting were read and approved. Council members received copies of Financial, Receipts and Expenditure Reports. Fiscal Officer reported $1,548,179.30 in all funds and $248,389.81 in the General Fund. A motion was made by Motter, seconded by Zimmerman, to adopt Resolution 15-8-1 to pay the bills presented.
VOTE: Motter, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Valenti, yes; Libby, absent.
GUESTS: NONE
COMMITTEE REPORTS:
Finance: A motion was made by Motter, seconded by Zimmerman, to suspend the rules of three readings.
VOTE: Motter, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Valenti, yes; Libby, absent.
A motion was made by Hardin, seconded by Motter, to adopt Ordinance 15-7-1, an Ordinance to amend Appropriation Ordinance 15-1-1, to transfer money and to declare an emergency.
VOTE: Hardin, yes; Motter, yes; Ewing, yes; Valenti, yes; Zimmerman, yes; Libby, absent.
A motion was made by Motter, seconded by Zimmerman, to suspend the rules of three readings.
VOTE: Motter, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Valenti, yes; Libby, absent.
A motion was made by Hardin, seconded by Zimmerman, to adopt Ordinance 15-7-2, an Ordinance to amend Appropriation Ordinance 15-1-1, to transfer money and to declare an emergency.
VOTE: Hardin, yes; Zimmerman, yes; Ewing, yes; Motter, yes; Valenti, yes; Libby, absent.
A motion was made by Motter, seconded by Zimmerman, to suspend the rules of three readings.
VOTE: Motter, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Valenti, yes; Libby, absent.
A motion was made by Hardin, seconded by Zimmerman, to adopt Ordinance 15-7-3, an Ordinance to designate Osgood State Bank as the Depository for the Village of Waynesfield and to declare an emergency.
VOTE: Hardin, yes; Zimmerman, yes; Ewing, yes; Motter, yes; Valenti, yes; Libby, absent.
A motion was made by Zimmerman, seconded by Motter, to suspend the rules of three readings.
VOTE: Zimmerman, yes; Motter, yes; Ewing, yes; Hardin, yes; Valenti, yes; Libby, absent.
A motion was made by Hardin, seconded by Zimmerman, to adopt Ordinance 15-8-1, an Ordinance to amend Appropriation Ordinance 15-1-1, to transfer money and to declare an emergency.
VOTE: Hardin, yes; Zimmerman, yes; Ewing, yes; Motter, yes; Valenti, yes; Libby, absent.
A motion was made by Hardin, seconded by Zimmerman, to adopt Resolution 15-8-2, a Resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor.
VOTE: Hardin, yes; Zimmerman, yes; Ewing, yes; Motter, yes; Valenti, yes; Libby, absent.
A motion was made by Hardin, seconded by Ewing, to adopt Resolution 15-8-3, a Resolution accepting the 2016 alternate plan of distribution of Local Government Fund and Local Government Revenue Assistance Funds for Auglaize County, Ohio as proposed by the Auglaize County Budget Commission.
VOTE: Hardin, yes; Ewing, yes; Motter, yes; Valenti, yes; Zimmerman, yes; Libby, absent.
Streets: Councilman Hardin followed up from last month’s meeting on stop signs being installed and street lights being repaired. The Village Administrator updated Council on the stop signs being installed and will check the street lights that were reported.
Police Report:
(a). The Waynesfield Police Department will be participating in the “Drive Sober or Get Pulled Over Campaign,” which will take place from August 21-Labor Day.
(b). School is back in session. Chief Motter will continue to make unannounced visits throughout the school year. He also continues to work with the staff and administration on various school safety issues.
(c). Village employees attended an identity theft training presented by Chief Motter. Information is available to the public as well to safeguard their personal information.
(d). Several dogs from around the area have been reported missing. At this time, the Chief is not sure if it is coincidence or if it is criminal activity.
Village Administrator Report:
The Village Administrator updated Council on several projects that are going on in the Village.
(a).The electric rebuild on Guthrie Street has been completed.
(b).The paving has also been completed and crack sealing will begin in the next few weeks.
(c).The electric project to the Shobe property should be finished in the next few weeks.
(d).The crew is also working on the utilities for the property that has annexed in to the village.
(e). The Village Administrator has been in contact with the Engineer’s regarding the Lagoon Project. The rebuild will begin in 2016.
MAYOR’S REPORT:
(a). A check for $907.00 was presented from the Mayor’s Court account to the Village for the month of July.
(b). The Veteran’s Memorial Committee has been meeting regularly and progress is being made. The Mayor shared the plans with Council and reported that concrete should be poured and flags have been donated to the Memorial. Paver information sheets are available in the Village Building lobby or by contacting a member of the Veteran’s Memorial Committee.
OLD BUSINESS: None
NEW BUSINESS:
- The Village Administrator shared that he had received a letter of intent from TSC regarding running fiber optics through the Village and some of the benefits the Village would receive from that. The Solicitor reviewed the letter and had a few concerns. It was decided to address the concerns with TSC and ask for a formal contract to be reviewed.
- Councilman Motter asked about the policy for delinquent accounts. The Village Administrator explained it is the same process that was established prior to his employment. He explained that most of the residents that are delinquent come in to make payment arrangements.
- Councilman Hardin inquired about Councilman Libby’s seat. The Mayor explained he is working out of town. It was noted that Councilman Libby was present at the last meeting before it was rescheduled.
- Councilman Hardin asked for a copy of the legal document that was voted on at last month’s meeting. The Solicitor explained that he could meet with Councilman Hardin to go over the document. Councilwoman Zimmerman asked if the Village would be responsible for the bill that would be incurred for Councilman Hardin meeting with the Solicitor. The Mayor explained that if the Solicitor believed it was above and beyond the terms of his contract, the Village would be responsible for the bill.
SOLICITOR REPORT:None
A motion was made by Zimmerman, seconded by Motter, to adjourn the meeting.
VOTE: Zimmerman, yes; Motter, yes; Ewing, yes; Hardin, yes; Valenti, yes; Libby, absent.
JULY COUNCIL MEETING MINUTES (Unofficial copy)
Due to a lack of a quorum on July 27th, 2015 the Village of Waynesfield Council met in regular session on Wednesday, July 29,2015. The meeting was called to order at 7:30 p.m. with the following answering roll call: Mayor Ridenour, Ewing, Hardin, Libby- absent, Motter, Valenti-absent and Zimmerman.
Minutes of the previous meeting were read and approved. Council members received copies of Financial, Receipts and Expenditure Reports. Fiscal Officer reported $1,542,876.84 in all funds and $241,042.77 in the General Fund. A motion was made by Motter, seconded by Ewing, to adopt Resolution 15-7-I to pay the bills presented.
VOTE: Motter, yes; Ewing, yes; Hardin, yes; Zimmerman, yes; Libby, absent; Valenti, absent.
GUESTS: NONE
COMMITTEE REPORTS:
Finance: A motion was made by Hardin, seconded by Zimmerman, to have a first reading of Ordinance 15-7-1, an Ordinance to amend Appropriation Ordinance 15-1-1, to transfer money.
VOTE: Hardin, yes; Zimmerman, yes; Ewing, yes; Motter, yes; Libby, absent; Valenti, absent.
A motion was made by Hardin, seconded by Zimmerman, to have a first reading on Ordinance 15-7-2, an Ordinance to amend Appropriation Ordinance 15-1-1 to appropriate money.
VOTE: Hardin, yes; Zimmerman, yes; Ewing, yes; Motter, yes; Libby, absent; Valenti, absent.
A motion was made by Hardin, seconded by Zimmerman, to have a first reading on Ordinance 15-7-3, and Ordinance to designate Osgood State Bank as the Depository for the Village of Waynesfield.
VOTE: Hardin, yes; Zimmerman, yes; Ewing, yes; Motter, yes; Libby, absent; Valenti, absent.
Streets: Councilman Hardin inquired about how many stop signs still need put up and street lights that need repaired. The Village Administrator will check how many stop signs are left to be installed and report back next month. The reported street light on Church Street that is malfunctioning is already on a list to be repaired.
Lands & Buildings: Councilman Hardin also asked about any extra dirt that would be available for residents as discussed in a previous meeting. The Village Administrator explained there is no extra dirt available at this time and the dirt from the lagoon upgrade will be used to build up the banks on the remaining lagoons.
Councilwoman Ewing stated several residents had asked her about the Village spraying for mosquitoes. The Mayor replied that the Village currently does not have anyone licensed to fog for mosquitoes, and after conversing with other villages, it did not prove to be effective. The Mayor will look into the cost of having the Village fogged.
POLICE REPORT:
(a). The Village experienced heavy traffic over the 4th of July weekend as many fireworks displays were cancelled around surrounding areas and many were headed to Indian Lake.
(b). The Chief would like to remind all residents to keep grass clippings and debris off the road and away from catch basins, so there are no problems with clogging.
(c). Waynesfield-Goshen School will begin the 2015-16 school year on August 18. The
Chief has previously and will continue to meet with school officials regarding safety issues and concerns. Several trainings have already been scheduled.
VILLAGE ADMINISTRATOR REPORT:
(a). The Village Administrator updated Council on several major projects that are currently underway in the Village.
1. A new construction electric build out to Greg Shobe’s home is taking place and is expected to be finished within the next few weeks.
2. An electric rebuild is also taking place on Guthrie Street. The Village Administrator will also get in touch with the paving company to get a
time frame as to when Guthrie Street may be paved.
3. A property that annexed into the Village several years ago is in the process of having all utilities established.
(b). Councilman Motter asked when brush pick-up is for the Village. Pick-up is scheduled for the second Monday of each month.
(c). The Mayor also updated Council that he and the Village Administrator have been working with the Auglaize County Solid Waste Department in an effort to turn the recycle building into a 24 hour recycling drop off.
MAYOR’S REPORT:
(a) A check for $1282.00 was presented from the Mayor’s Court account to the Village for the month of June.
A motion was made by Motter, seconded by Zimmerman, to enter into Executive Session to discuss pending litigation. VOTE: Motter, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Libby, absent; Valenti, absent.
Time out at 8:09p.m. I Back in session at 8:24p.m.
The Mayor read his statement, followed by Councilman Hardin reading Resolution 15-7-2. A motion was made by Hardin, seconded by Motter, to adopt Resolution 15-7-2, a Resolution to Resolve Legal Dispute. VOTE: Hardin, yes; Motter, yes; Ewing, yes; Zimmerman, yes; Libby, absent; Valenti, absent.
OLD BUSINESS: N/A
NEW BUSINESS:
(a) Councilman Motter inquired about setting a day aside to honor residents for working with the Village. The Mayor followed up, explaining the Police Department has been working on program along the same lines to honor those residents around the Village going above and beyond to help out a neighbor.
SOLICITOR REPORT: N/A
A motion was made by Zimmerman, seconded by Motter, to adjourn the meeting.
VOTE: Zimmerman, yes; Motter, yes; Ewing, yes; Hardin, yes; Libby, absent; Valenti, absent.
June Council Meeting Minutes (Unofficial Copy)
The Village of Waynesfield Council met in regular session on Monday, June 22, 2015. The meeti1J1g was called to order at 7:30p.m. with the following answering roll call: Mayor Ridenour, Ewing, Hardin, Libby- absent, Motter, Valenti and Zimmerman-absent.
Minutes of the previous meeting were read and approved. Council members received copies of Financial, Receipts and Expenditure Reports. Fiscal Officer reported $1,583,901.58 in all funds and $246,788.24 in the General Fund. Additions to the Bill Report were read. A motion was made by Motter, seconded by Hardin, to adopt Resolution 15-6-1 to pay the bills presented.
VOTE: Motter, yes; Hardin, yes; Ewing, yes; Valenti, yes; Libby, absent; Zimmerman, absent.
GUESTS:
Don Nutter – Came in to express his displeasure with Council calling a Special Meeting for the items that were discussed. He believes all issues could have waited until the regular meeting. Mr. Nutter also encouraged Council members to attend the Ohio Sunshine Laws training to familiarize themselves with the laws. (It was later mentioned several members had attended the training that day). He also asked Council to make better decisions for the Village and the residents.
Barb Earl- Also had concerns with the Special Meeting and asked why Council felt the need to call the meeting. Councilman Hardin responded that he felt Council has a right to know when new employees are hired. Ms. Earl concurred but believes there are better ways to meet new employee without using taxpayer’s money. Ms. Earl stated that Special Meetings should be held for emergency or urgent situations. She also asked Council to consider raising the compensation for the next elected Mayor. She feels that the position holds a lot of responsibility and may be worth more than what Council is choosing to vote on (Ord. 15-5-1).
COMMITTEE REPORTS: NONE
POLICE REPORT:
(a). Chief has heard several compliments on the new walking path in the park.
(b). The Pepsi banner for the Veteran’s Memorial Site was stolen. Currently, there are no suspects, but the Chief has received several tips.
(c). The softball dugouts at Waynesfield-Goshen School were vandalized. Spray paint cans were left and are currently being analyzed for fingerprints.
(d). There has been an increase in calls for the K9 unit. Currently there is a spike in heroin in our area and the Chief is taking proactive measures to keep it out of the Village.
(e). With all the rain that we received, only one road in the Village was closed for a short time due to flooding. Steps are being taken to avoid future issues on Perry Street.
VILLAGE ADMINISTRATOR REPORT:
(a). The Village Administrator also commented on Perry Street being closed. He has plans to possibly rebuild some of the line on the street to avoid future issues.
(b). Mr. Rowe addressed Council with the bid from Quality Paving. His plans are to take care of Guthrie, Pearl and Ohio Streets. He would also like to do crack sealing. He informed Council the project would take most of the funding from the Street Fund and they may possibly have to transfer money in the future if an emergency comes up. The Administrator asked for Council’s thoughts. Councilman Motter responded that he agrees it is a good plan. The project would be slated to begin in mid-August. Kenny Stocker added repairs that were previously made on a street near his home were not holding up. He asked the Administrator about possibly repairing that as well. The Village Administrator will take a look at the problem. It was later determined that the street in question was actually an alley.
(c). Councilman Valenti inquired about the Village’s status on natural gas. The Village Administrator explained he is still in contact with lending institutions and is currently collecting data from other cities in order to get accurate information to the lending institutions.
MAYOR’S REPORT:
(a) A check for $1794.00 was presented from the Mayor’s Court account to the Village for the month of May.
(b) The Mayor informed Council that the County Commissioner’s recently approved a Resolution declaring a State of Emergency for Auglaize County due to all of the rain. The Mayor believes the Village fared well through all of the storms and does not need to be included in the State of Emergency.
OLD BUSINESS:
(a). A motion was made by Hardin, seconded by Motter, to have a third reading on Ordinance 15-5-1, and Ordinance to Amend Mayoral Compensation. VOTE: Hardin, yes; Motter, yes; Ewing, yes; Valenti, yes; Zimmerman, absent; Libby, absent.
NEW BUSINESS:
(a) A motion was made by Hardin, seconded by Motter to approve Resolution 15-6-2, a Resolution to Endorse Lima Allen Council on Community Affairs as the Permanent Provider of Community Services to the Village and Directing the Mayor to Send a Certified Letter of Endorsement to the Ohio Development Services Agency. VOTE: Hardin, yes; Motter, yes; Ewing, yes; Valenti, yes; Libby, absent; Zimmerman, absent.
(b) Councilman Hardin inquired about the process of handling tall grass in the Village and thought it was assessed to the taxes. The Fiscal Officer and Police Chief explained the process of notice and letters being sent out. Several residents added they appreciate having that Ordinance as it keeps the homeowners responsible for the upkeep of their properties.
The Mayor requested to enter into Executive Session to discuss pending litigation. A motion was made by Hardin, seconded by Motter, to enter into Executive Session.
VOTE: Hardin, yes; Motter, yes; Ewing, yes; Valenti, yes; Libby, absent; Zimmerman, absent.
Time out 8:35p.m.
Back in Session at 8:47 p.m.
Councilman Motter questioned the latest absences of Councilman Libby. The Mayor explained that Mr. Libby has been working out of town and should be present at the next meeting.
SOLICITOR REPORT: NONE
A motion was made by Motter, seconded by Ewing, to adjourn the meeting.
VOTE: Motter, yes; Ewing, yes; Hardin, yes; Valenti, yes; Libby, absent; Zimmerman, absent.
June 9 Special Council Meeting Minutes (Unofficial Copy)
The Village of Waynesfield Council met in special session on Tuesday, June 9, 2015.
The meeting was called to order at 12:30 p.m. with the following answering roll call: Mayor Ridenour, Ewing, Hardin, Libby- absent, Motter, Valenti – absent and Zimmerman.
a. Employee Introduction- The Village Administrator introduced Kyle Wildermuth, who has been with the Village since November of 2014 and holds the Water and Wastewater license for the Village. The Administrator also introduced Brandon Goodin, who was recently hired as the Class C Maintenance position.
b. Ordinance 15-3-1 -The Mayor explained that since the state had not yet raised their fines, he asked to have the third reading of the Ordinance removed from the agenda at last month’s meeting.
Councilman Motter suggested possibly tabling the issue until the state raises their fines. The Mayor stated that was his thought as well. A motion was made by Motter, seconded by Ewing, to table Ordinance 15-3-1 until the fines are raised by the state.
VOTE: Motter, yes; Ewing, yes; Hardin, yes; Zimmerman, yes; Libby, absent; Valenti, absent.
c. Ordinance 15-5-1 – A motion was made by Hardin, seconded by Ewing, to have the second reading of Ordinance 15-5-1, and Ordinance to Amend Mayoral Compensation.
VOTE: Hardin, yes; Ewing, yes; Motter, yes; Zimmerman, no; Libby, absent; Valenti, absent.
A motion to adjourn was made by Zimmerman, seconded by Motter.
VOTE: Zimmerman, yes; Motter, yes; Ewing, yes; Hardin, yes; Libby, absent; Valenti, absent.
May Council Meeting Minutes (Unofficial Copy)
The Village of Waynesfield Council met in regular session on Monday, May 26, 2015. The meeting was called to order at 7:30p.m. with the following answering roll call: Mayor Ridenour, Ewing, Hardin, Libby- absent, Motter, Valenti and Zimmerman.
Minutes of the previous meeting were read and approved. Council members received copies of Financial, Receipts and Expenditure Reports. Fiscal Officer reported $1,576,752.17 in all funds and $237,602.38 in the General Fund. A motion was made by Motter, seconded by Zimmerman, to adopt Resolution 15-5-1 to pay the bills presented.
VOTE: Motter, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Valenti, yes; Libby, absent.
GUESTS: NONE
COMMITTEE REPORTS:
Park – Councilman Hardin inquired about the restrooms at the park being left open in the evening for the ball teams and others to access. The Village Administrator stated they have been open since April.
Councilman Motter asked about any extra dirt being available. The Village Administrator explained that the Village would be able to spare a wheelbarrow full for residents, but the Village will be using most of the dirt for other projects. The Mayor added that any extra dirt could possibly be placed at the Recycle Center along with the mulch, and would be available to anyone.
Streets– Councilman Motter added that he noticed the alley by his brother and sister’s homes were repaired. There was also discussion regarding crack sealing and paving on Ohio Street and Guthrie Street. The Village Administrator that he will need to look at the budget to see what the Village can afford at this time. Mr. Rowe also pointed out that the street repairs under the stop light have been corrected.
Safety – Councilwoman Ewing reported the pole across from her house has not yet been replaced. The Village Administrator followed up stating that the pole belonged to CenturyLink and a formal report was taken by the Sheriffs Office.
POLICE REPORT –
(a). It is currently Click-It-Or-Ticket season and the Waynesfield PD is taking part of that program.
(b). The Chief was asked to be present at the Waynesfield-Goshen Graduation ceremony. He is happy to report there were no problems.
(c). Chief Motter attended and was a part of the annual Memorial Day Parade. He noticed many residents present at the parade and was happy that Mother Nature cooperated this year.
(d). The call volume to the Police Department has risen, as Chief Motter expected. He is receiving calls pertaining to custody issues, burglaries, and vandalism.
VILLAGE ADMINISTRATOR REPORT:
(a). The Village Administrator would like to thank the Muchinnipi Gardeners for planting flowers at the Village Building and at the Park. Many residents have commented how nice the grounds look.
(b). The Administrator reported that the streets were previously cleaned for the parade and the parade was a success.
(c). Sidewalks were filled in for safety issues for the time being. When ODOT completes their portion of the North Westminster Street Project, they will be corrected.
(d). Councilman Hardin questioned who the contractor was that ODOT denied . The Village Administrator explained the project will be re-bid and the same contractor is planning on re bidding the job.
MAYOR’SREPORT–
a) A check for $390.00 was presented from the Mayor’s Court account to the Village for the month of April.
OLD BUSINESS:
a). A motion was made by Hardin, seconded by Motter, to have the third reading on Ordinance 15-3-2, and Ordinance to amend Payroll Ordinance 11-11-2.
VOTE: Hardin, yes; Motter, yes; Ewing, yes; Valenti, yes; Zimmerman, yes; Libby, absent.
b).Councilman Hardin read Ordinance 15-5-1. A motion was made by Hardin, seconded by Motter, to have a first reading on Ordinance 15-5-1, and Ordinance to Amend Mayoral Compensation.
VOTE: Hardin, yes; Motter, yes; Ewing, yes; Valenti, yes; Zimmerman, es; Libby, absent.
NEW BUSINESS: –
(a) A motion was made by Hardin, seconded by Zimmerman to enter into Executive Session to discuss pending litigation and employees.
VOTE: Hardin, yes; Zimmerman, yes; Ewing, yes; Motter, yes; Valenti, yes; Libby, absent.
Time out 8:08 p.m. Back in Session at 8:24 p.m.
SOLICITOR REPORT: NONE
A motion was made by Zimmerman, seconded by Valenti, to adjourn the meeting.
VOTE: Zimmerman, yes; Valenti, yes; Ewing, yes; Hardin, yes; Motter, yes, Libby, absent.
April Council Meeting Minutes (Unofficial Copy)
The Village of Waynesfield Council met in regular session on Monday, April27, 2015. The meetig was called to order at 7:30p.m. with the following answering roll call: Mayor Ridenour, Ewing, Hardin, Libby, Motter- absent, Valenti and Zimmerman.
Minutes of the previous meeting were read and approved. Council members received copies of Financial, Receipts and Expenditure Reports. Fiscal Officer reported $1,569,851.03 in all funds and $244,449.34 in the General Fund. A motion was made by Libby, seconded by Zimmerman, to adopt
Resolution 15-4-1 to pay the bills presented.
VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Valenti, yes; Motter, absent.
GUESTS:
Craig Mescher with Access Engineering explained that the sidewalk and street phase of the North Westminster Street Project had been let by ODOT. One bid was placed. ODOT did not approve of the bidder and rejected the bid. ODOT will re-let the project again on June 26. The project should still be completed on time. The Mayor also explained that he would like the pavers to be fixed. He fears that with the steep drop off that someone could get hurt. The Village Administrator believes that is something the village could fix for the time being, to save on costs.
(b).Construction for the demo and walking path will begin at the end of this week.
(c).The OPWC meeting is scheduled for May 12th. Craig will have a better understanding of our financing situation.
(d).The Village is currently participating in the LMI surveys. Residents are encouraged to fill out the surveys and send in to the Commissioner’s office. The required amount of surveys must be completed and turned in by the end of the 3 month period.
COMMITTEE REPORTS: NONE
POLICE REPORT –
(a).The Waynesfield Police Dept. will be taking part in the Click-It-Or-Ticket program which runs from May 18-31.
(b).The Chief attended Active Shooter/ Threat Training in Wapakoneta. Future trainings will be held for fire and EMS personnel in active threat situations and their roles.
(c ).The Chief has several felony cases pending at this time that may require him to travel to other parts of the state.
(d).Chief Motter was invited to speak at the Waynesfield-Goshen prom awareness assembly on Friday, April 24. Prom and after prom were a success, with no problems being reported.
VILLAGE ADMINISTRATOR REPORT:
(a)The light at the park that was leaning has been fixed and street repairs have begun.
(b)The Village is starting to receive the materials to build the line for electric to Greg Shobe’s properties.
(c)Storm drains will be fixed on Perry Street along with some draining issues that need attention .
(d)The Village Administrator is also gathering quotes on metal for the old Pence building.
(e)Councilman Libby was happy to report that the truck drivers are very appreciative of the patch job on Commerce Court.
(f)Councilman Hardin reported that two lights in front of his house and his neighbor’s house aren’t working properly. Hardin also asked about the drainage problems on West Mulberry Street. The Village Administrator explained that the Village assisted the resident, but found that it was actually a problem with the resident’s tile. Mr. Hardin also questioned the properties north of town that had standing water. Mr. Rowe stated that the residents in that area currently have a ditch petition they are working on with the county.
(g)Councilman Valenti asked who takes care of stump removal for the Village. The Administrator explained that either the village can take care of stumps or it can be hired out. Valenti asked when it could be taken care of. Mr. Rowe explained that it was on a priority basis. The stump in question is located in front of Mr. Hardin’s house. There was discussion between Mr. Hardin and Mr. Rowe pertaining to how far the tree was to be cut down.
(h)The mailbox ordinance was discussed. Residents must seek permission from the Street Commissioner/Village Administrator before placing a mail box.
(i)Councilman Valenti inquired where he would be able to get a list of the rules and regulations as to the mowing of properties and how often they were required to be mowed. The Police Chief explained the different zonings and said he would further assist Mr. Valenti with any information needed.
MAYOR’S REPORT-
(a) A check for $861.00 was presented from the Mayor’s Court account to the Village for the month of March.
OLD BUSINESS:
(a).A motion was made by Libby, seconded by Zimmerman, to have the second reading on Ordinance 15-3-2, and Ordinance to amend Payroll Ordinance 11-11-2. VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Valenti, yes; Motter, absent.
(b). A motion was made by Libby, seconded by Zimmerman, to have the second reading on Ordinance 15-3-1. VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, no; Valenti, no; Motter, absent.
NEW BUSINESS: –
(a) Community Garage Sales will be on July 4, 2015.
(b) The next regularly scheduled Council meeting will be held on Tuesday, May 26, 2015 since the 25th falls on Memorial Day.
(c) Councilman Hardin requested discussion about the Mayor’s health insurance. The Solicitor specifically asked how Council would like the ordinances to be drafted. Councilman Libby asked each member present what their thoughts were.
Mr. Libby’s idea- no health insurance for elected officials; salary of $1000/month; and can buy into the Village’s health insurance policy at a cost of 100% paid by the elected official.
Mr. Valenti’s idea – $300/month
Ms. Ewing’s idea – $500/month
Mr. Hardin’s idea- $500/month
Ms. Zimmerman’s idea- $1000/month
Council decided to take the average of the figures. They came up to $660.00/month. The Village Solicitor will draft an ordinance for next month’s meeting.
(d) A motion was made by Hardin, seconded by Libby to enter into Executive Session to discuss pubic official’s compensation and pending litigation.
VOTE: Hardin, yes; Libby, yes; Ewing, yes; Valenti, yes; Zimmerman, yes; Motter, absent.
Time out 8:25p.m.
Back in Session at 9:01p.m.
SOLICITOR REPORT: NONE
A motion was made by Libby, seconded by Zimmerman, to adjourn the meeting.
VOTE: Libby, yes; Zimmerman, yes; Ewing, yes; Hardin, yes; Valenti, yes, Motter, absent.